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- System Governance Handbook
- Table of contents
- Chapter 1. Introduction
- 1.1. An overview of system governance
- 1.2. About this book
- 1.3. Uses of system governance
- 1.4. Principles of system governance
- Chapter 2. System governance roles and responsibilities
- 2.1. IT decision makers
- 2.2. System governance sponsor
- 2.3. System governance manager
- 2.4. System governance committee
- 2.5. Other roles
- Chapter 3. System governance tools and techniques
- 3.1. Metrici Advisor
- 3.2. Assessment
- 3.3. Validation
- 3.4. Analysis
- 3.5. Criterion maintenance
- Chapter 4. System governance processes
- 4.1. Process overview
- 4.2. Business case
- 4.3. Initiation
- 4.4. Roll out (waterfall)
- 4.5. Roll out (iterative)
- 4.6. Annual review
- 4.7. Interim review
- 4.8. Project review
- 4.9. System review
- 4.10. Comparison and evaluation
- 4.11. Compliance audit
- 4.12. Proof of concept
- Appendix A. System governance reports
- A.1. Terms of reference
- A.2. System portfolio review report
- A.3. Iterative review report
- A.4. System governance review report
- A.5. Interim review report
- A.6. Evaluation review report
- A.7. Compliance audit report
- Appendix B. Example reports
- B.1. Example terms of reference
- B.2. Example system portfolio review report
- Appendix C. System governance meetings
- C.1. Committee briefing
- C.2. Criteria development workshop
- C.3. Iterative review meeting
- C.4. System governance review workshop
- C.5. Interim review meeting
- C.6. Evaluation criteria development workshop
- Appendix D. System governance training
- D.1. System governance overview
- D.2. System governance with Metrici Advisor
- D.3. System governance alignment
- D.4. Comparison and evaluation
- Appendix E. Cross reference
- Index
- System governance: the missing link in IT governance
- System Governance Handbook
- Contact Support
- FAQs
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A.4. System governance review report
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The system governance review report proposes changes to the system governance criteria and processes to reflect changes in the terms of reference.
The system governance review report is produced during the annual review. It interprets the revised terms of reference into proposals to change criteria. It is produced before, and in preparation for, the system governance review workshop.
The report is produced by the system governance manager, in consultation with the system governance sponsor.
The report is circulated to the system governance committee, in preparation for the system governance review workshop.
This is a relatively short, informal report, to help prepare and run the system governance review workshop. The report focusses the committee on the areas that need their input.
The main purpose of the report is to propose changes to system governance criteria. It may also touch on other areas that would benefit from discussion with the committee, such as processes, organisation and analysis methods.
Prior to receiving this report, the committee will have received the system portfolio review report, the revised terms of reference, and an explanation of the changes to the terms of reference. This report should not repeat information in those other reports, but should focus on proposing changes to system governance.
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Introduction
Briefly introduce the purpose of the report. Refer to the recently amended terms of reference.
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Review
Provide a subjective review of the criteria and other parts of the process, such as assessments and analysis. Articulate your thoughts on:
- Fit to objectives. To what extent do the criteria meet the objectives described in the updated terms of reference?
- Clarity of criteria. Are the criteria clearly and unambiguously defined?
- Use of criteria. Have the criteria been answered, or are they too difficult to answer? Do all systems give the same answer to the criteria?
- Analysis. Were the results of the analyses considered appropriate? What changes have been requested?
- Processes. Do the system governance processes run smoothly, and are they effective? Should they be changed?
- Organisation. Are the right people carrying out assessments and validations? Should the organisation move to (or away from) a self-assessment approach? Are the committee members fulfilling their responsibilities?
- System list. Would any systems be better combined, or split?
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Recommendations
Based on the review, summarise recommended changes to criteria and processes.
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Points for discussion
List the areas that require discussion with the system governance committee. This will form a large part of the agenda for the system governance review workshop.
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