C.3. Iterative review meeting

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Objective

The objective of the iterative review meeting is to agree the changes to criteria and assessments that will be used for the next iterations of the rollout (iterative) process.

When used

The meeting is held in the early stages of the roll out (iterative), prior to amending criteria and carrying out assessments.

Participants

The meeting is run by the system governance manager, and involves the system governance committee.

Notes

Preparation

Prior to the meeting, circulate the iterative review report. This provides background information for the meeting, and lists the points for discussion in the meeting.

Focus of the meeting

This is not a general project progress meeting, but a meeting specifically to discuss and agree the content of system governance, the criteria and the systems. The rollout project may have its own progress or other meetings (which may even include some members of the system governance committee), but this meeting is not about project management.

Agenda

  1. Introduction

    Introduce the meeting. Explain where this meeting fits in the overall rollout process. Stress that this meeting is about the content of system governance, the criteria and the systems, not about project progress.

  2. Review

    Briefly present the review material from the iterative review report.

  3. Discussion points

    Present, discuss and gain agreement on each of the discussion points from the iterative review report.

  4. Next steps

    Explain what happens next in the process. This will involve amending criteria as agreed in this meeting and then performing assessment, validation and analysis. This will be followed by another iterative review or the first annual review.

    Thank the committee for their help.

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