4.9. System review

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Objective

The system review measures a single system against the system governance criteria and identifies issues with it.

When used

The system review is used as a sub-process of other processes, particularly:

The system review is also used as a stand-alone process to review new systems, or reassess existing systems between annual reviews. The conditions under which it is used will have been defined during initiation, and documented in the terms of reference.

Roles

The system review is carried out by the system governance manager, or their team.

Steps

  1. Assess system

    Responsible:
    System governance manager
    Involved:
    none

    For first-time assessments, assess the system against all the system governance criteria.

    For reassessments, assess the system against all new criteria, and check and if necessary amend responses for existing criteria.

    Check with system owners or other suitable authorities that the responses are factually correct.

    See Section 3.2, Assessment.

  2. Validate assessment

    Responsible:
    System governance manager
    Involved:
    none

    Validate the assessment. Address any issues with assessments that are not validated.

    See Section 3.3, Validation.

  3. Analyse system

    Responsible:
    System governance manager
    Involved:
    none

    Calculate a summary score for the system. Identify any issues.

    Feedback to the system owner as appropriate.

    See Section 3.4, Analysis.

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